Eridge Village Hall - Fire Risk Assessment
Date of Assessment: [Insert Date]
Assessor: [Name, Position]
Review Date: [Insert Review Date]
1. Responsible Person(s) & Competency
Responsible Person(s):
The Management Committee/Trustees of Eridge Village Hall
All responsible persons will receive an annual briefing and an induction for new trustees, ensuring fire safety knowledge is maintained.
2. Fire Safety Policy & Objectives
The fire safety policy for Eridge Village Hall aims to:
Prevent fire by maintaining a safe environment.
Protect all persons using the hall from fire-related risks.
Ensure swift and safe evacuation in case of an emergency.
Comply with legal fire safety obligations.
3. Fire Hazards & Control Measures
3.1 Sources of Ignition
Electrical appliances and wiring – all equipment is PAT tested annually.
Cooking equipment in the kitchen – maintained and used as per guidelines.
Portable heaters – prohibited unless authorised.
Smoking – strictly prohibited inside the hall.
Candles/open flames – not allowed.
3.2 Sources of Fuel
Furniture and furnishings – comply with fire safety regulations.
Cleaning products – stored securely in a locked cupboard.
Paper, decorations, and waste materials – managed and disposed of properly.
3.3 Sources of Oxygen
Natural ventilation through doors and windows.
Fire doors kept closed to limit airflow in case of fire.
4. People at Risk
Hall Users – includes the public, groups, and hirers.
Staff & Volunteers – those involved in managing and maintaining the hall.
Vulnerable Persons – elderly, disabled persons, or young children who may need assistance during evacuation.
Contractors & Visitors – any external personnel working within the premises.
5. Fire Safety Measures
5.1 Fire Detection & Warning System
Smoke and heat alarms installed and regularly tested.
Manual call points for fire alarms at key exits.
Alarms tested weekly and recorded in the fire logbook.
5.2 Firefighting Equipment
Fire extinguishers (CO2, foam, and water) located strategically and checked annually.
Fire blankets in the kitchen.
Clear instructions for use provided.
5.3 Escape Routes & Emergency Exits
Clearly marked fire exits, kept clear at all times.
Emergency lighting installed and regularly tested.
Evacuation routes checked monthly to ensure they remain unobstructed.
5.4 Emergency Evacuation Plan
Fire action notices displayed at all exits.
Assembly point: [Specify Location]
Hirers briefed on evacuation procedures.
Drills conducted annually.
5.5 Training & Information
Regular fire safety briefings for the management committee.
Induction for new trustees includes fire safety procedures.
Fire safety included as a standing agenda item in committee meetings.
Hirers provided with fire safety guidelines and emergency procedures.
6. Specific Risks Related to Hirers & Events
All hirers required to declare planned activities.
High-risk activities (e.g., use of pyrotechnics or deep-fat fryers) require special permission and risk assessment.
Fire safety responsibilities outlined in hiring agreements.
7. Maintenance & Record Keeping
Fire alarm and emergency lighting tests logged monthly.
Extinguisher checks recorded annually.
PAT testing of electrical appliances conducted yearly.
Any issues reported and rectified promptly.
8. Review & Monitoring
Fire risk assessment reviewed annually or after significant changes.
Fire incidents, near misses, or concerns logged and reviewed.
Updates made as necessary to comply with current fire safety regulations.
Signed:
[Assessor's Name & Position]
Date: [Insert Date]