Terms and Conditions

If the Hirer is in doubt as to the meaning of any of the following the Booking Secretary should be contacted as a matter of urgency.

1. Supervision

The Hirer will, during the period of the hiring, be responsible for supervision of the premises, the fabric and the contents; their care, safety from damage however slight; or change of any sort and the behaviour of all persons using the premises whatever their capacity; including proper supervision of car parking arrangements so as to avoid obstruction of the highway.

2. Use of the premises
The Hirer shall not use the premises for any purpose other than that described in the hiring agreement and shall not sub-hire or use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way nor do anything or bring onto the premises anything which may endanger the same or render invalid any insurance policies in respect thereof nor allow the consumption of alcohol thereon without written permission.

3. Licences
The Hirer shall be responsible for obtaining such licences as may be needed where a licensable event is to be held for which the premises are not licenced. In order to hold such events a Temporary Event Notice (TEN) will need to be given to the licensing authority. Licences may only be applied for following the consent of the Bookings Secretary who will advise how and where to apply. Failure to obtain this consent will result in the cancellation of the hiring without any compensation as there is a limit on the number of TENs which can be granted annually for any premises.

The Hirer shall be responsible for obtaining any licence required to play music on the premises. The hall does not hold any licence for the playing of music, which are required for public events (those with paying guests). Hirers should check with PRS regarding obtaining the required license – click here to go to the PRS website.

4. Gaming, Betting and Lotteries
The Hirer shall ensure that nothing is done on or in relation to the premises in contravention of the law relating to gaming, betting and lotteries.

5. Public Safety Compliance
The Hirer shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, Local Authority, the Local Magistrates’ Court or otherwise, particularly in connection with any event which includes public dancing or music or other similar public entertainment or stage plays.

6. Health and Hygiene
The Hirer shall, if preparing, serving or selling food observe all relevant food health and hygiene legislation and regulations. The fridge in the premises is to be kept on and the Hirer is not permitted to switch it off.

7. Electrical Appliance Safety
The Hirer shall ensure that any electrical appliances brought by him to the premises and used there shall be safe and in good working order, and used in a safe manner. Where a residual circuit breaker is provided the Hirer must make use of it in the interests of public safety.

8. Indemnity
The Hirer shall indemnify the Village Hall for the cost of repair of any damage done to any part of the premises including the curtilage thereof or the contents of the buildings which may occur during the period of the hiring as a result of the hiring.

The Hirer shall be responsible for making arrangements to insure against any third party claims which may lie against him or her (or the organisation if acting as a representative) whilst using the premises.

No responsibility can be accepted by the Village Hall for loss or damage to the premises or any personal injury caused by the Hirer.

9. Moving Furniture
The Hirer shall take care when moving tables, chairs and other furniture across the wooden floor in the premises.

10. Accidents and Dangerous Occurrences
The Hirer must report all accidents involving injury to the public to a member of the Village Hall Management Committee as soon as possible. Any failure of equipment either that belonging to the premises or brought in by the Hirer must also be reported as soon as possible. Certain types of accident or injury must be reported on a special form to the local authority. The Booking Secretary will give assistance in completing this form. This is in accordance with the Executive Reporting of Injuries, Diseases and Dangerous Occurrences Regulation 1995.

11. Animals
The Hirer shall ensure that no animals (including birds) except guide dogs are brought into the premises, other than for a special event agreed to by the Village Hall. And no animals whatsoever are to enter the kitchen at any time.

12. Compliance With The Children Act
The Hirer shall ensure that any activities for children under eight years of age comply with the provisions of The Children Act of 1989 and that only fit and proper persons have access to children.

13. Fly Posting
The Hirer shall not carry out or permit fly posting or any other form of unauthorised advertisements for any event taking place at the premises, and shall indemnify the Village Hall accordingly against all action, claims and proceedings arising from any breach of this condition. Failure to observe this condition may lead to prosecution by the local authority.

14. Sale of Goods
The Hirer shall, if selling goods on the premises, comply with Fair Trading Laws and any code of practice used in connection with such sales. In particular, the Hirer shall ensure that the total prices of all goods and services are prominently displayed, as shall be the organiser’s name and address and that any discounts offered are based only on Manufacturers’ Recommended Retail Prices.

15. Cancellation
If the Hirer wishes to cancel the booking before the date of the event and the Village Hall is unable to conclude a replacement booking, the question of the payment or the repayment of the fee shall be at the discretion of the Committee.

The Village Hall reserves the right to cancel this hiring in the event of the premises being required for use as a Polling Station for a Parliamentary or Local Government election or be-election, in which case the Hirer shall be entitled to a full refund  of any monies paid.

16. Unfit for Use
In the event of the premises or any part thereof being rendered unfit for the use for which it has been hired, the Village Hall shall not be liable to the hirer for any resulting loss or damage whatsoever.

17. Refusal of Booking
The Village Hall reserves the right to refuse a booking without notice or to cancel this hiring agreement at any time either before or during the term of the agreement upon giving 7 days’ notice in writing to the Hirer.

The Hirer shall be entitled upon such notice to reimbursement of such monies including the deposit or a proportion of the same as have been paid by the Hirer to the Village Hall but the Village Hall shall not be liable to make any further payment to the Hirer.

18. End of Hire
The Hirer must ensure that all events finish at midnight. The Hirer shall be responsible for leaving the premises and surrounding area (including the work surfaces, cooker, hob and fridge if used) in a clean and tidy condition, properly locked and secured unless directed otherwise and any contents temporarily removed from their usual positions properly replaced, otherwise the Village Hall shall be at liberty to make an additional charge.

The Hirer must remove all their personal items from the premises at the end of the Hire Period, unless by prior arrangement with the Booking Secretary.

The Hirer is to empty all rubbish bins in the kitchen and toilets. The Hirer is to remove all rubbish and take it away as the hall does not have refuse collection. The Council will make a charge for clearing this which the Village Hall will pass onto the Hirer if incurred.

DO NOT stick anything to the hall walls that could result in damage to the paintwork.

Please ensure that all balloons both in the hall and outside, on signposts for example, are all removed.

19. Noise
We would ask the Hirer and their guests to be considerate towards our neighbours and ensuring that the minimum of noise is made on arrival and departure and that all loud music and noise has ceased by midnight at the latest.